{"id":11947,"count":1,"description":"<p data-pm-slice=\"1 1 []\">Yes. The Ministry of Corporate Affairs (MCA) has provided a framework allowing companies to conduct Annual General Meetings through video conferencing (VC) or other audio-visual means (OAVM).<\/p>\r\nMCA General Circular No. 03\/2025, dated 22 September 2025, continued the facility for companies to conduct AGMs and EGMs through VC or OAVM until further orders, subject to the requirements of the earlier circulars.\r\n\r\nThis is particularly relevant for companies whose shareholders or directors are located in different cities.\r\n<h2>Does an online AGM mean an ordinary video call is sufficient?<\/h2>\r\nNo. A company should not assume that any video meeting automatically qualifies as a legally compliant AGM.\r\n\r\nThe company must follow the applicable MCA circular framework and relevant provisions of the Companies Act and rules.\r\n\r\nDepending on the applicable framework, arrangements may include:\r\n<ul>\r\n \t<li>Providing a suitable electronic participation facility.<\/li>\r\n \t<li>Identifying and recording participants.<\/li>\r\n \t<li>Maintaining attendance records.<\/li>\r\n \t<li>Following applicable voting procedures.<\/li>\r\n \t<li>Ensuring that shareholders can participate in the permitted manner.<\/li>\r\n \t<li>Recording and preserving the required meeting information.<\/li>\r\n<\/ul>\r\nThe company should check the current circulars and procedural conditions before choosing this method.\r\n<h2>Does the VC\/OAVM facility extend the AGM deadline?<\/h2>\r\nNo. This is a critical distinction.\r\n\r\nMCA General Circular No. 03\/2025 continued the facility for conducting meetings through VC\/OAVM. It did not extend the statutory time limit for holding an AGM under Section 96.\r\n\r\nFor example, a company whose subsequent AGM is ordinarily due by 30 September cannot assume that the online meeting facility allows it to hold the AGM after that date.\r\n<h2>What should a company check before holding an online AGM?<\/h2>\r\nReview the latest MCA circular, confirm that the company can comply with the applicable technical and procedural requirements, prepare the notice and meeting documents, and ensure that the required records can be maintained.\r\n\r\n<strong>Conclusion:<\/strong> Online AGMs are permitted under the applicable MCA framework, but companies must follow the prescribed conditions. 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